Advantages,Performing,Computer computer Advantages of Performing Computer Inventory
----------------------------------------------------------Permission is granted for the below article to forward,reprint, distribute, use for ezine, newsletter, website,offer as free bonus or part of a product for sale as longas no changes a Gone are those times when the companies and the organisations didn't need a hi-tech system to handle them. Owing to the considerable increase in the business sector and thus, an enormous increase in the complexity of the organisational struc
It is difficult to imagine the modern life withoutcomputers. Moreover, its impossible to think about the offices, companiesand organizations operation process without these machines. Nowadays, almostany field is connected with computers: the work of accountants, engineers,journalists, designers, estimators, and so on. That is why not only thecompanys income, but its viability depends on stable operation of thecomputers. It is not difficult to keep a dozen of computers in a propercondition. But what if there are hundreds of them in the company? In this case,the system administrator has to organize the centralized computer inventory system. What isit? Lets try to give the definition. The computer inventory process is a part of computerasset management in any organization. It includes creating the list ofcomputers that are available in the company, recording their operationalcondition and parameters, collecting the inventory data from every organizationsPC, and generating corresponding reports. The computerinventory consists of a few parts:1. The computer inventory process itself. In otherwords, it is an audit of all the machines in the organization, their allocationin offices and departments. 2. Hardwareaudit. It is a process of constant auditing the data on hardware: inventory ofevery monitor, every HDD, every video card, mouse, etc. 3. Software inventory process. It is the process of gatheringand collecting data on software that is installed on every remote PC in theorganization, versions of applications, updates and hotfixes installed.The computer inventory process has to be employedsystematically. What for? To answer this question, it is enough to say, thatcomputer is an implement and it needs to be kept in a proper condition, whichcan be rather expensive. Often, the higher the investments you spend on themaintenance, the more profit the computer owner gets. Computer inventory software helps to keepmachines in the operable state, and thus, to save the organizations money. How?Firstly, the hardwareinventory allows the system administrator to prevent losses of computer partsduring their replacement with new ones or their repair. Moreover, hardware inventory helps to detect intime the computers details disappearance or their replacement with the olderones, and, hence, to discover dishonest employees. Secondly, software inventoryhelps to detect all changes in software that is installed on users PCs. Unlicensed or cracked programs are againstthe Copyright Law, and lead to unpleasant consequences for the company. That iswhy the system administrator has to get all the information on a programsdeveloper, its size, installation date, and the license key during the softwareaudit process. Also, he has to know whether the program is needed for work orfor personal affairs. Thirdly, advanced computerinventory software allows generating summary tables on the companyshardware and software installed on PCs. This helps the system administrator todiscover, which programs have to be updated, which have to be purchased toperform the particular tasks, which computer parts and on which PCs are out ofdate and should be replaced with newer ones. All this allows the head managerto plan future company expenses. Usually, it is the system administrator who has toperform the computer inventory in a company. The dedicated computer inventorysoftware makes this process much easier. It is usually installed on the systemadministrators PC only and allows him to gather all the network informationremotely. It is important for IT manager to have an opportunity to receiveemail notifications, for instance, if some software or hardware changes takeplace, because usually he is responsible for the security as well.From everything that has been said above, it is clear,that the computer inventory process is necessary and inevitable problem. Themore successful the solution is, the more effective the organizationsoperability is. And the more often the computerinventory is performed, the more nerves and finances you areable to save.
Advantages,Performing,Computer