How,Manage,Outlook,Data,Files, computer How to Manage Outlook Data Files Size?
Gone are those times when the companies and the organisations didn't need a hi-tech system to handle them. Owing to the considerable increase in the business sector and thus, an enormous increase in the complexity of the organisational struc ----------------------------------------------------------Permission is granted for the below article to forward,reprint, distribute, use for ezine, newsletter, website,offer as free bonus or part of a product for sale as longas no changes a
Microsoft Outlook is one of thedynamically used e-mail clients and usually processes variousincoming and outgoing e-mails. Since its data file (.pst) is boundedto a specific file size, 2 GB in Outlook 2002 and earlier versions,user needs to give special care to maintain the file size. Even whenone deletes the file items, it may find no considerable changes inthe file size of Outlook data file. The reason is that PST is adatabase and once the space is allocated, it cannot be freed up untilyou compact the file. However, there can be several ways, using whichone can manage the Outlook mailbox size, one of them being is SplitPST File utility.Empty the Deleted Items FolderThe 'DeletedItems' folder usually consists of e-mails that one has alreadydiscarded. So, you can empty this folder and compact the file later.You can also delete the undesired e-mails. Compact the PSTOutlook compactsthe PST in background, however to force the compaction, you canproceed as follows:(1) Click 'File'and then, 'Data File Management'.(2) Select thetarget data file and click 'Settings'.(3) Click 'CompactNow'.Archive the PSTYou can archivethe older e-mail items to a different Outlook PST as mentioned below:(1) Select 'File'and then, 'Data File Management'.(2) Click 'Add'.(3) Click 'OfficeOutlook Personal Folders File (.pst)' to create a new personalfolder.(4) Click 'OK' andspecify a file name.(5) Move thedesired old e-mails to this new PST.You can createseveral such PSTs .Split PSTThereare various PST File Splitter availablethat can split any size of Outlook PST and help you to keep PSTmanageable with respect to its size. These software allow to performPST Split usingpowerful, yet safe, algorithms. Also, these applications are easy toinstall and use with their self-explanatory interface. Stellar Phoenix PST File Splitter isa professional and trusted utility that splits Outlook data file onthe basis of e-mail ID and date. The Split PST FilesoftwaresupportsMS Outlook 2007, 2003, 2002, and 2000. The software can split PSTinto several smaller PST files, each of which is directly importablewithin Outlook. Article Tags: Outlook Data, Data File, File Size
How,Manage,Outlook,Data,Files,