Gone are those times when the companies and the organisations didn't need a hi-tech system to handle them. Owing to the considerable increase in the business sector and thus, an enormous increase in the complexity of the organisational struc ----------------------------------------------------------Permission is granted for the below article to forward,reprint, distribute, use for ezine, newsletter, website,offer as free bonus or part of a product for sale as longas no changes a
or "Honey! Have you Seen My Keys, Glasses, Tivo Remote?"Google Desktop Search Software can't find your lost keys ortell you where you left the Tivo remote control, or that yourglasses are on top of your head, where you left them. But thebeta software from Google Labs is nothing short of mandatoryfor those with more emails, Word documents, Powerpoint, Exceland PDF files than they know what to do with. That's me.New fixtures in our lives can become near necessities prettyquickly. You know, like the Tivo remote when you want to skiprepetitive loud jingles in commercials. I've even begun tostart reaching for that Tivo remote out of habit when I'vemissed an important news item on the car radio! Wait, Back up!I'll grin as I catch myself doing this, while wondering whythat Tivo functionality isn't built into our new car radio.My wife has told me she does the same thing. Now I believeI've been just as spoiled & smitten by Google Desktop Search!Once you install the software at http://desktop.google.com/and try it a few times, you'll be hooked. In fact, if you'relike me, you'll wonder how you got along without it! My wifeis less impressed, but she also said to me, "I KNOW wherestuff is on my computer!" That's because she only has emailsand occasional Word documents and photos on her machine andknows where each of them are stored.Those of us who use the computer all day long, every workingday, have multiple folders, long lists of emails, downloadedfiles, emailed receipts from online purchases, ebooks, PDF's,spreadsheets, client information and files, PowerPoint files,and web pages we've visited while doing work all day long.Have you tried using the Windows built-in search lately? Thesearch function is accessed by clicking the "Start" button,where you see the option "Search" and then options including"For Files or Folders", then "On The Internet", then "UsingMicrosoft Outlook" and "For People". Clearly, you must knowwhere your lost item MIGHT be & decide to search only there.Your choices expand and you choose where to look from amongMORE places your lost item MIGHT be found so Windows knows where to look. Choose from among "Look for Files or FoldersNamed" and then "Containing Text", the infuriating "Look In"choices "My Documents" and "Desktop" and "My Computer" and"Local Hard Drives (C)", and inexplicably - "Browse"! Mightas well do that first by opening every folder and browsing!My experience has been that I don't remember where it is, andTHAT is why I need to search for it! And most often, Windowssearch function fails to find what I've misplaced - BECAUSE ICAN'T REMEMBER WHERE IT IS, SO CAN'T TELL WINDOWS WHERE TOLOOK FOR IT! That is certainly NOT a useful search tool.Google has completely resolved this problem and eliminated myfrustration with Google Desktop Search Software. It's a 400kapplication that takes less than a minute to download on a dial-up modem! This powerful tool is tiny, fast and nothingshort of amazing in it's functionality. The first thing you see after installation is completed is anote in your browser window that says "Indexing has Begun" orsomething similar. I tried to use Google Desktop Search tofind the cached page of that window, but it didn't turn up.I went to their "Help" pages and found that it's because I amusing FireFox Browser and "Web pages which you view in Firefoxaren't added to your Desktop Search index". They apologize andpromise future Mozilla Firefox support.But Desktop Search does show you cached copies of every webpage you've visited in Explorer and search result pages showthe Title of each page, along with a thumbnail sized image ofthose pages to the right of those results!But that is only the beginning. I did a search for a phrasefrom an email to a new client as my first search in GoogleDesktop Search. A search for three words brought up several ofthe emails we had exchanged, a (Word) contract with my client,cached web page with thumbnail image and yes, the email I waslooking for was among the results. Very impressive and FAST!The results page has links across the top including "All - 3emails - 2 files - 1 chats - 6 web history" with the number ofitems that match each type of result in Google Desktop Search.If you click one of these links it shows results only in thatfile type or email results or web pages. All results displayas "Cached" in browser windows, including Word documents, sothat each software needn't open for that document! I love it!If you click the "emails" link from those in the top of theDesktop Search links, it lists only the emails that turned upwith the search words in them, then click on any one of thoseresults and it shows the email in the browser window. At thebottom of that page it shows "< Older | Newer >" links to seethem by date, then "View Entire Thread (2)" and "Reply", "Reply to All", "Forward", "Compose", "View In Outlook" links,which to me, makes Microsoft look awful! (Again, sigh . . .)Why? That functionality is not even an option in Outlook orExplorer - even with the so-called integration that has courtstrying to separate Windows software bits out of the operatingsystem, and Microsoft claiming that would harm Windows! Googleprovides a powerful little bit of code that does all this asa stand alone tool which outperforms Windows search tools inspeed and functionality in a 400k application! FOR FREE!Google Desktop Search even performs searches in the backgroundwhen you search the web with Google online and inserts theirodd little Desktop Search logo beside the first result on thesearch results page - which is a result from your computer!The first time I saw this, I was unaware of how it was doneand found it quite disturbing that my private hard drive wasindexed by Google for all to see! I looked closely at the result and clicked the "About" linkbeside my personal email description in the Google Web Resultspage. It took me to a Google page that set my mind at ease bytelling me that "These combined results can be seen only fromyour own computer; your computer's content is never sent toGoogle (or anyone else)." Whew! It's described in detail at: