Recording,Tips,for,Transcripti business, insurance Recording Tips for Transcription

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Increase accuracy andlower the cost of transcription servicesThere are a number of things that people don’t often considerwhen making recordings that they will later have transcribed or translated. Theseoversights can lead to both more expensive and less accurate transcripts.Better quality recordings result in more accurate transcriptsand reduced turnaround time. If speech is difficult to understand, thetranscriptionist will have to spend more time deciphering it. Thus it’s easy tounderstand that the total cost of transcription services will be higher with companiesthat charge per labor hour. However, other companies that charge by the audiominute, word, line, or page will usually have different categories of audiobased on the decipherability of the speech. These categories are generallylabeled type 1, type 2, and so-on. The poorer the quality of audio – the higherthe price.The sound quality of a recording will greatly affect theaccuracy and completeness of a transcript. With a quality recording, thetranscriptionist won’t have to spend as much time analyzing it and employingdifferent strategies to decipher it. This means the transcriptionist can finishthe job much quicker.For difficult audio, some transcription companies utilizeforensic audio enhancement equipment. Don’t let this lead you to think that itdoesn’t really matter how good or bad the audio is that you submit fortranscription. While audio enhancement techniques can sometimes lead to dramaticresults, more often it will only improve the “listenability” of the dialog.Distractions such as electronic buzzing, tape hiss, and the humming of A/Cunits can be eliminated or reduced, but don’t count on audio enhancementmethods to turn unintelligible speech into intelligible speech. In addition,forensic audio enhancement services can be quite expensive.After audio enhancement services clients sometimes hope tohave the transcription done in-house by a receptionist or a word processor.However, if the recording is poor enough to require audio enhancement, oneshould expect that a trained forensic transcriptionist, forensic audio examiner,or linguist would be required for the transcription process even after enhancement.The following tipswill help produce quality recordings that can be easily understood andtranscribed resulting in improved accuracy, reduced turnaround time, andreduced cost for transcription services.1)       First, purchase a quality recorder. A cheaper one mayseem more economical but if it leads to poorer quality recordings,transcription costs will go up. It won’t take too long for the extratranscription costs to turn that more expensive recorder into a great bargain.2)       Use an external microphone. Built-in microphones aregenerally cheap and of poor quality. They are designed to be used by one personspeaking directly into the mic. If used in situations where speakers are a fewfeet or more from the mic, a noticeable drop in quality will result. Thesemicrophones will also pick up the noise of the recorder itself, making it moredifficult to hear the speaker.3)       Use multiple microphones when possible and make surethe microphones are as close to the speakers as possible.4)       If using analog equipment, use a standard cassetterather than a mini or microcassette. The sound quality from standard cassetterecorders is much better.5)       Also, with analog equipment, make sure to use thefastest recording speed. Slower speeds allow for longer recordings but at thecost of sound quality.6)       When using analog tapes – always send thetranscriptionist the original recording. Copies are always of lesser quality.7)       If using digital recording equipment, use the higherquality recording option. The options may be listed as SP (short play) and LP(long play). LP is the poorer quality option. It allows for longer recordingsbut at the cost of sound quality.8)       Conduct a sound check. Speak at the same distance fromthe microphone and at the same volume as will be done during the actualrecording process. Make adjustments as needed.9)       Record in a quiet place and minimize background noises.Background noises such as children, ringing phones, traffic, machinery andmotors can all make a recording quite difficult to understand. Even if thesethings don’t seem to be an issue at the time of the recording – they can be areal problem for your recorder. Humans can selectively filter out unwantedsounds such as traffic or a distant radio. However, a microphone is unable todo this and will hear all of it.10)    Makesure the participants in the recording avoid talking at the same time.Overlapping speech takes extra time to accurately transcribe – if even possible.They should also be advised to speak clearly and at a reasonable speed.11)    Ifyour recorder has a voice activation feature, turn it off. Voice activation canbe a problem with softer and more distant speakers. In addition, the beginningsof statements are cut off due to the time it takes the recorder to activate.