How,Produce,and,Distribute,Off business, insurance How to Produce and Distribute an Office Policy Manual
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Every business should have a readily availableset of rules and regulations regarding company policy. To help withyours, we created this list of seven important things to keep in mindwhen you are creating a policy manual for your small or large business.1.Find An Existing Manual. And revise it so suit yourneeds. It would help to find a manual from a business that offers thesame kinds of services that you do, but this is not absolutelynecessary. Simply find a manual that you think you will be able to workwith and start from there. There may be manuals available for purchaseonline that contain some basics that you can work from. Take a lookaround. 2.Include Unwritten Policies. Depending on howlong you have been in business, you may already have standards in placethat are not written down or codified yet. You can't go into the futureimagining that these rules will stay in place, so here is youropportunity to get them down in written form. 3.Get Legal Advice. Itis absolutely essential that you have an attorney that specializes inworkplace law take a look at your policy book. There are many reasonsfor this of course. You will want to make sure that your policies arelegal, and that your bases are covered. You also want to make sure thateverything that is required by law to be in your manual is there, andthat you have a clearly stated policy regarding such events awterminations and non-adherence. 4.Organize it Well. Giveyour policy book a structure that everyone can understand withwell-defined chapters, sections and headers. Make it easy for youemployees to find that it is that they are looking for by including anindex. If you have staff that travels a lot, it is a great idea to havea copy of the manual online where they can refer to is whenever theymay need to. 5.Hire a Writer or Editor.And make surethat you instruct him or her to keep the book upbeat and readable asmuch as possible throughout. These are people that are paid to makethings clear and concise. If your company is a large one, there is thechance that many people in many different departments have contributedto the policy manual, and a good writer or editor can take all thesedifferent styles and make them flow seamlessly into a coherent whole.There are a lot of different resources for finding writers on the web.One great place to start is cragslist.org. There are also sites such ae-lance where writers and editors will bid for your particular job.There is a fee to post for some certain kinds of jobs, but it isn'tmuch. 6.Choose The Right Binding Style. You will wantto make sure that you can keep your manual up to date, and makeamendments and other changes as necessary. Three ring binding is anatural choice for this, but is not the most durable of methods. Take alook around online or visit your local print shop and have a chat aboutwhat style will best suit your needs. 7.Update Annually.Or whenever there is a major change to company policy. Make sureeveryone's manual, as well as the online version, reflect the changes. Article Tags: Policy Manual, Make Sure
How,Produce,and,Distribute,Off