Industrial,Paper,Shredder,FAQ, business, insurance Industrial Paper Shredder FAQ - Everything You Need to Know

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Industrial shredders are conveyor fed shredders designed for highervolumes applications. Instead of feeding sheets into a slot, your justtoss piles of sheets on to the conveyor and the conveyor feeds thepiles of paper into large, hardened steel cutting heads. Industrialshredders can work as stand alone units or with integrated balers. Thisarticle is designed to answer some of the most commonly asked questionsconcerning Industrial shredders.Is an industrial shredder right for my company?Industrialshredders allow you to do for yourself what you normally hire ashredding service to do, which is to reduce the cost of shredding byconsolidating the shredding of numerous employees, using a highcapacity shredder. This allows the bulk of shredding to be done by one,lower cost employee (lower as compared to your expensive officeworkers, administrators and even managers) and therefore reduce theoverall cost of shredding. You can begin to cost justify an industrialshredder at about 500 pounds of shredding per week. The more shreddingyour company does, the more cost effective an industrial shredderbecomes.How much can an industrial shredder shred per hour?Industrialshredders can shred from 750 to about 2,250 pounds of paper per hour,depending on the cut type. Seven hundred fifty pounds of paper would beabout 15 large file boxes of paper, file folders, mail and other itemscommonly shredded. Each file box will typically weigh about 50 poundwhen full, so 2,250 pounds would be about 45 large file boxes.How can I estimate how much shredding my company does?Onemethod is by number of employees. The average office worker in the USshreds about 50 sheets of paper per day. This includes self generateddocuments, incoming mail and items purged from filing cabinets. Thistranslates into about 2.5 pounds of shredding per employee, per week.So a typical company with 250 office workers on site will probablyshred about 625 pounds per week. Another method is to count the numberof shred boxes and bins in use and multiply as appropriate by thecapacity of each type of box or bin. The most common shred box sizesare the 36" and 27" boxes which hold 65 and 45 pounds of paperrespectively. The most popular bin sizes are the 92 and 64 gallon binswhich hold 350 and 250 pounds respectively.Is it less expensive to use an industrial shredder, or to hire a shredding service?Your price from a shredding service will depend on a few factors:Your shredding volume, the higher the volume, the lower the unit cost.The security level of the shredding that you desire. The higher the security level, the longer it takes to shred.The logistics of your facility (this determines how long it will take the driver to walk around and empty all the bins.)How often do you want your shred bins emptied? More visits mean a higher price.Does your shred service provide the shred boxes and shred bins free of charge?Do you want on-site or plant based shredding?Shreddingservices will typically price by the bin (sometimes called by the tip)or they will charge by the minute/hour. Some services also charge forpick-up (also called visit charges). There may also be unanticipatedcosts such as fuel surcharges when fuel prices go up. Prices are alsoaffected by the after market price the shredding service can get forthe paper they sell to recycling companies. You'll probably find thatthe going price of shredding services will equate to about twenty totwenty-five cents per pound although few if any shredding service willactually quote a "per pound" price. High volumes may equate to as lowas ten cents per pound and lower volumes can equate to as much as fortycents per pound.Your cost to shred in-house with an industrial shredderwill also depend on three factors:The hourly labor rate of the person you designate to do the shredding.The purchase price or monthly lease, maintenance cost, capacity, and projected life span of your shredderOverhead costs such as collection (emptying the bins), shredder bags, shredder oil and maintenance.Fortunately,all of these costs are easily anticipated and can be controlled with aneffective security plan. The operative point is that by installing yourown industrial shredder, buying your own bins and developing your ownplan, you are essentially employing the same logic and economy of scalethat the shredding service uses and you keep the savings.What do I need, to put my own in-house shredding plan together?There are a few things you will need to arrange:Does your facility have the space for an in-house industrial shredder? You will need: Space for the shredder (shredder footprint plus about 3-4 feet all around)Space to stage about one weeks worth of material to shred, you can fit 2,000 lbs on one palletSpacefor the bagged (or baled) shredded material, bagged material will need2x the space of the unshredded material and baled material will beabout a 1:1 ratio.Does your facility have, or canyou install adequate power at the location where shredding will takeplace. You will need 220V, 3-phase, 30 or 50 amp, 60 cycle power.Youwill need to purchase shred boxes and/or bins and wheeled carts totransport the material from the boxes and bins to the shredder. Shredboxes and bins are inexpensive and long lasting. There are severalquality manufacturers.What are some of the elements that my plan should contain?Thefirst thing you need to do is take a look at your company'sorganizational structure and divide the various departments into high,medium and low security zones: High Security Zones are areas of the company where verysensitive documents are commonly produced. Most companies will considerareas such as payroll, human resources, the executive suite andresearch & development as high security zones.MediumSecurity Zones are areas where documents are produced that while theymay not represent a compliance risk, they could be competitivelysensitive or provide confidential financial information. Common mediumsecurity zones are sales & marketing departments, advertising andaccounting.Low Security Zones would be any other department.Yoursecond step will to determine the best shredding solution by zone. Youneed to consider the number of employees in that zone and the logisticsof the zone. For each zone determine if it is best served by havingit's own shredder in the zone, a shred box to serve small numbers ofpeople or a shred bin to serve larger numbers of people. Be generous inthe number of shred boxes and bins, they are inexpensive, almost neverhave to be replaced and they make your plan more convenient, thus morelikely to be effective.Your plan should provide detailsabout how often bins need to be emptied and shredded in each zone. Highsecurity areas may need to have their bins emptied and shredded on adaily basis. Medium and low security zones may need to be serviced onlyonce or twice per week. Whatever the case, every box, bin and shredderin your facility should be included in your plan. For the sake ofefficiency, it's a good idea to have the same person who empties boxesand bins replace bags in office shredders and oil the shredders on aregular basis. This will keep your shredders running better for alonger period of time.How many shred boxes, bins and shredders will I need?Logisticswill play a significant role in this decision because in addition toconsidering the number of employees that will be serviced by a box, binor shredder, you need to consider access. You also need to consider theprobability of a given department to produce documents that should beshredded. These things considered, here are a few very generalguidelines:One Office Shredder: Shreds 8 to 12 sheets at 15' to 30' per minute. Serves up to 10 employeesOne Departmental Shredder Shreds 12 to 50 sheets at 20' to 50' per minute. Serves up to 40 employeesOne Industrial ShredderShreds 750 to 2,250 pounds per hour. Serves up to 1,000 employees butpossibly more depending on logistics of facility and frequency ofshredding.One 27" Shred Box Holds up to 45lbs and serves up to six employees.One 36" Shred Box Holds up to 65lbs and serves up to 13 employees.One 65 Gallon Shred Bin Holds up to 250lbs and serves up to 50 employees.One 92 Gallon Shred Bin Holds up to 350lbs and serves up to 70 employees. Article Tags: Industrial Shredders, Industrial Shredder, Shredding Service, 2,250 Pounds, Shred Boxes, Security Zones, High Security, Shredder Shreds