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3 Simple Filing Guidelinesby Maria GraciaOne of the most basic ways to find papers when you needthem is to retrieve them from an effective filing system.A good filing system will allow you to find what you'relooking for in 10 seconds or less.Here are 3 simple filing guidelines that can help:1. CATEGORIZING.A filing system is only effective, if you can findeverything you need, when you need it--without a struggle.And all good filing systems have different categories ofpapers. Your papers are either going to fall into a MAINcategory, or a SUB-category.For example, a main category might be FINANCIAL. Somesub-categories within Financial, may be:--Savings Account--Checking Account--Money Market AccountIn your filing cabinet, your main categories should alwaysbe hanging file folders with a labeled tab. Yoursub-categories should be labeled manila file folders insidethe appropriate main category hanging folder.2. BASIC FILING SYSTEMS.For the most part, people choose to use one, or acombination of, these basic filing systems:A. Alphabetical (A, B, C, D, etc.)B. Numerical (1, 2, 3, 4, etc.)C. Chronological (Jan, Feb, Mar, Apr, etc.)The one you use, depends on what you're using it for. Forexample, if you need to keep files for all of yourcustomers (or associates, friends, etc.), alphabetical bylast name usually will work best.For sequential case numbers or projects that are numbered,a numerical system would probably work best.If it is necessary for you to find things by date, thenchronological may be your choice.Some people get really creative and use a combination ofthese systems. For example, you may want your maincategories to be chronological, but the sub-categoriesinside to be alphabetical.3. LABELING.If a file isn't labeled properly, it's not going to be quickand easy to find:* Always write your subject on the tab of the file folder,close to the top of the tab, so you can easily see it whenyou're looking through your files.* Use a medium point, black marker to label your files.Print; don't use script.* Use as few words as possible on the tab.~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~by Maria Gracia - Get Organized Now!http://www.getorganizednow.comFREE Idea-Pak and E-zine filled with tips, ideas,articles and more to help you organize your home,your office and your life at the Get Organized Now!Web site!~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~EDITORS AND PUBLISHERS ARE FREE TO REPRINT THIS ARTICLEIN ITS ENTIRETY AS LONG AS THE BYLINE REMAINS INTACT. Article Tags: Simple Filing Guidelines, Simple Filing, Filing Guidelines
Simple,Filing,Guidelines,Simpl